Secure Email Portal
KPPA uses a
secure email solution that protects confidential information exchanged between KPPA and participating agencies. The
Secure Email Portal User Manual outlines how to access and use the portal. You can also watch a short video to learn more.
KPPA Guide to the Secure Email Portal
Employer Self Service
Employer Self Service is used to submit monthly reports, register for employer seminars, update agency information, and many other functions. These short videos can help you use the different features of Employer Self Service.
Getting Started in Employer Self Service
Overview of Employer Self Service
Updating Your Employer Self Service Credentials
Contact Person Module in Employer Self Service
Office Location Module in Employer Self Service
Find an Employee Contribution Group (Download Member ID)
Pension spiking began for members retiring on or after January 2014, and was amended in 2017 for members who retire on or after January 2018. The video provides information on pension spiking as it was initially created and how the amendments have changed its administration and outcome.
KPPA uses invoices to issue credits or debits to participating agencies. It is important for each agency to process invoices in a timely manner. The first video, Review and Pay Invoices, provides a general overview while the remaining videos discuss specific invoice types that you may receive.
Review and Pay Invoices
Personnel Adjustment Invoice
Employer Pension Spiking Invoice
Expense Allowances Invoice
Health Insurance Reimbursement Invoice
Member Pension Spiking Refund Invoice
Military Billing Invoice
Omitted Employer Invoice
Standard Sick Leave Invoice
Hazardous Duty Petition Process
Hazardous duty is defined in Kentucky Revised Statute 61.592. Any agency with a position that meets the definition can petition the appropriate System Board for hazardous duty coverage. To learn more about how to file a petition, watch the video for the system the agency participates in as the requirements vary.
KERS – Hazardous Petition Tutorial
CERS – Hazardous Petition Tutorial
Form 6000: Section H
Every retiring member must complete a
Form 6000, Notification of Retirement, and most employees complete this form prior to terminating. The Section H portion of the Form 6000 is the employer section that provides salary and leave information for the KPPA Benefits Divisions retirement calculation. The following video explains how to complete the Section H for your retiring employee.
Filling out the Form 6000: Section H
Historic Reporting Official Conference Videos
2019 Reporting Official Training
In 2019, Reporting Official training was offered to our KHRIS employers, File and Web employers, and School Board employers. The following videos are a condensed version of the training provided during the 2019 Reporting Official Training Conference.
KHRIS employers training: (employers with five digit employer codes with KPPA)
2019 KHRIS - Employer Self Service Overview
2019 KHRIS - Monthly Report Overview
File and Web employers training: (CERS & quasi-State employers with four digit employer codes)
2019 Reporting Official Conference: File/Web employers
School Board employers training:
2019 Reporting Official Conference: School Board employers
2018 Reporting Official Training
In 2018, Reporting Official training was offered for our File and Web employers and School Board employers.
These training videos do not cover the reporting process for KHRIS employers reported by the Personnel Cabinet.
Employer Self Service Overview
Monthly Reporting: File Reporters – Upload Detail File
Monthly Reporting: Web Reporters – Enter Report Detail
Monthly Reporting: Compliance